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8 Tips to Make Your Commercial Move Smooth

packing for move to a new house

Moving a profit making  business or office can be an incredibly stressful and challenging experience. With having to coordinate moving logistics, packing up an entire workspace, and settling in a new location, it’s no wonder that many commercial moves don’t go as smoothly as hoped. 

Recent statistics show that around 60% of interstate moves occur within the same area, according to 2021 Census Bureau data. Therefore, for companies, finding ways to streamline the moving process is crucial for minimizing disruptions. The key is proper planning and working with experienced local professionals. 

By following these tips, you can help make your upcoming move in your desired area smooth and efficient.

Researching Your Location 

Gaining insight into your new location is also key for smooth moving. You need information about the various factors of the area, like permit requirements, parking restrictions, elevator dimensions if moving into a high-rise, and any other location specifics. 

For instance, let’s consider a business-centric city such as St. Charles. With its dynamic commercial landscape, moving locally here would require understanding all the moving logistics. Understanding these details ahead of time prevents delays or issues on moving days. 

Consult local movers with extensive region knowledge and can advise on details from traffic patterns to parking considerations for moving trucks.

Choosing a Reliable Moving Company 

Your choice of moving company will greatly impact how smoothly your commercial move goes. Be sure to choose an experienced local company with extensive expertise in Commercial migration. For businesses in St. Charles, a local St. Charles moving company like Blackhawk Moving & Storage, can simplify logistics thanks to their deep understanding of the area. 

Local companies also have established reputations, so it’s easier to verify their quality of service. Make sure to choose a mover specializing in commercial relocations and with experience with the type of move you require.

Know Your Moving Needs 

To streamline your office or workplace move, you need to comprehensively understand your specific moving needs. Take time to walk through your current space and make a note of how much furniture, equipment, inventory, and other items you will need to transport. 

Understanding the scale and specifics of your move will make it easier to plan logistics and choose the right moving company. Be sure to account for delicate items requiring special care and heavy equipment that may need disassembly or unique moving techniques. 

Knowing details like the dimensions of the furniture and the total volume of items to be moved will allow movers to bring proper supplies and trucks.

Creating a Moving Checklist 

Staying organized is crucial for a smooth office relocation. Create a detailed checklist of all the tasks involved, from scheduling the disconnection of old utilities to acquiring permits at your new location. Include a timeline of what needs to happen and when, and delegate moving tasks across your team. Make sure your checklist covers the preparation of your new workspace, moving day logistics, and post-move follow-up, such as changing addresses and installing new systems. 

De-clutter and Dispose 

One of the best ways to streamline a commercial move is to eliminate unnecessary items beforehand. Sort through office and warehouse spaces for any clutter, obsolete equipment, or other items your company no longer needs. 

Organizing a purge makes packing easier and lightens the load for movers, and can significantly reduce moving costs. For safe disposal of electronics, furniture, and other business items, utilize a professional junk hauling or e-waste recycling service. This step also allows you to organize files and inventory before packing.

Proper Packing Techniques

Careful packing is imperative to prevent damage during transition. Invest in high-quality packing supplies like bubble wrap, foam peanuts, and sturdy boxes. Have your team pack items securely, labeling boxes clearly so movers know how to handle them. Here are some tips:

  • Wrap fragile items individually before boxing. 
  • Use file boxes with lids for the safe transport of business documents. 
  • For electronics, use the original manufacturer’s boxes and packing materials if possible. 
  • Make sure to take pictures of how complex equipment is assembled so it can be correctly reassembled later. 

Labeling Boxes

  • Creating an organized labeling system for boxes ensures items are in the proper place at your new location.
  • Use color-coded labels to designate which room or area boxes should go. 
  • Number boxes and keep a corresponding list indicating the contents of each one. 
  • Essential items like computers, phones, and important files should be marked. 
  • Distribute box lists to your moving team and new location staff so items are efficiently unpacked.

Taking Care of Valuables 

Pay special attention to how you transport valuable or sensitive items like safes, servers, art, antiques, and more. Have a plan for securely moving cash, sensitive documents, and other critical items. Consider having specialty movers handle the packing and transporting of expensive artwork, antiques, or specialty equipment. 

Ensure your moving company has proper protections if they will be transporting valuables. Just for the safe side, keep irreplaceable items and important records with you or a trusted employee rather than having movers handle them.

Preparing for Moving Day 

Proper preparation leading up to moving day will keep things running smoothly. Here are some things to help you stay prepared: 

  • Confirm all details and logistics with movers in advance. 
  • Have your new space clean and ready for move-in with utilities connected. 
  • Ensure your team understands the moving plan and schedule. 
  • Have a contingency plan if delays or issues occur. 
  • Stay flexible and keep your team motivated for a smooth move!


While any commercial move takes extensive planning and effort, following these tips will help simplify the process. Understanding your specific moving needs, researching your new location, hiring a reputable local mover, staying organized, properly packing, labeling boxes, securing valuables, and preparing for moving day will help avoid chaos and confusion. 

With the help of professional movers, even large-scale office relocations in the St. Charles region can go off without a hitch. Staying informed and following an organized plan makes for a successful commercial move.

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